Work from Home IT Security Guidelines

When working remotely, it’s critical to maintain strong cybersecurity practices to protect University data and resources. Please review and follow these guidelines:

Before You Begin Working from Home

• Verify file access: Use OneDrive, departmental file shares, or other approved storage solutions.
• Leave your office computer powered on and logged out if you may need remote access.
• Test remote connectivity in advance to ensure you can connect when needed.
• Update your password using the Online Password Reset Tool.

 

If Using a University-Owned Device

• Connect via VPN to access University resources. (Not required for public websites.)
• Run a full virus scan weekly to detect potential issues.
• Report suspicious activity immediately to: security@uhd.edu
• Prevent physical access by others to University equipment.
• Comply with Level 1 data handling requirements per SAM 07.A.08.
• Log out before stepping away from your computer.

If Using a Personally-Owned Device

• Install and maintain antivirus software:
  • Windows 11 includes built-in protection.
  • Mac users can use Avast Free Mac Security (highly rated).
• Run weekly virus scans.
• Report suspicious activity to security@uhd.edu
• Do NOT store Level 1 data on personal devices (SAM 07.A.08. compliance required).
• Do NOT download enterprise system data (e.g., PeopleSoft) to personal devices.
• Log out of University systems after completing work.
• Transfer University records created on personal devices to University systems promptly.

Connecting to the University Network

• Use VPN for secure access to University resources.
• Access Office 365 for Outlook, Word, Excel, OneDrive, SharePoint, and more.
• Use the Online Password Reset Tool if needed.

If you have questions or need further assistance, please email itservicedesk@uhd.edu or submit a request via our Service Portal.

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